Australian Entomological Society - 43rd AGM & Scientific Conference

and Australasian Arachnological Society - 2012 Conference

Sunday 25 - Wednesday 28 November 2012, The Old Woolstore, Hobart

Call for Presentations

The Committee invites you to submit an abstract for presentation as an oral paper or poster at the Australian Entomological Society's 2012 Scientific Conference. Online abstract submission is now open and abstracts are due by 1 June 2012. All abstracts regarding entomology and arachnology will be considered.

All abstracts are to be submitted electronically via this web site through the online presentation portal below. 

If you have any queries please contact Conference Design:
228 Liverpool Street, Hobart Tasmania 7000

Phone: 03 6231 2999

Online Presentation Portal

Click here to enter the online presentation portal where you can:

  • Submit your first abstract document
  • Replace a previous abstract document
  • Register for the conference


Abstract Template

Click here to open the word template. Use this template to prepare and save your abstract.

Presentation Formats

We are seeking abstracts for presentation as Oral Papers and Posters. While you will be asked to indicate your preferred presentation format when submitting your abstract, the program committee may request an alternative format be considered. The program committee will allocate the format of presentations, taking into account the preference of authors and the balance of the program.

Oral Papers
It is anticipated that oral papers will be allocated 10 minutes for presentation, plus 2 minutes for questions.

Posters will be displayed for the duration of the Conference. Each poster will be allocated an AO panel (841 mm x 1189 mm) and the poster must fit within this area. Authors will be allocated a one-minute presentation in a poster session during the conference program to promote their poster. An image of your poster will be displayed on the screen; you will be requested to bring either a JPG image or PDF fie of your poster to the conference. A poster viewing, with refreshments, will follow the formal poster session.

Review Process

All abstracts will undergo a peer review process by the program committee. The program committee will allocate abstracts to the program taking into account the quality of each abstract and the balance of the program. Presenters will be notified by email to confirm acceptance and format of their presentation by 17 August 2012.

Submission Procedure

Your abstract should be prepared using the Microsoft Word template provided. To be considered for presentation your abstract must include:


A descriptive presentation title of a up to fifteen words; please only capitalise the first word and proper nouns in your title.


The names, professions, organisations, suburbs, states and email addresses (optional) for each author. Indicate the presenting author in bold.


An abstract of 250 words that provides sufficient details to assess the content of your proposed presentation. Please note, if your abstract is accepted you will have the opportunity to re-submit an updated abstract by 1 October.

Subject Theme Area

Please indicate the preferred theme for programming purposes.

  • Conservation
  • Systematics
  • Ecology
  • Pest management
  • Invasive species
  • Evolutionary biology
  • Ethology
  • Other

Audiovisual Equipment

The lecture room will be equipped for the presentation of PowerPoint slides and will include a data projector, computer (with external speakers), whiteboard, lectern and microphone.

Multimedia clips should be embedded in your slides. Other audiovisual aids, such as Overhead Projectors, are not available.

Presenters will need to take their PowerPoint slides and associated media files to the conference on a memory stick, where an audiovisual technician will load your presentation.

All slides will be run from a central presentation computer. However, if you have a complex presentation, which includes multiple media files, we suggest you bring your own laptop as a backup in case of difficulties loading your presentation.

Presenters Registration

All presenters will be required to register for the conference and pay the appropriate registration fee. Presenters also need to meet their own travel and accommodation costs.