Conference Design is one of Australia’s leading conference management companies specialising in the organisation of national and international conferences for the health, scientific and education sectors and other professions. We manage conferences throughout the Australasian region.
We can provide all the services integral to hosting a successful conference in the modern context. We have a proven capacity delivering positive outcomes to all stakeholders: the hosting organisation, organising committees, delegates, presenters and sponsors. We know a properly executed conference can deliver value before, during and after the actual event.
Please contact Ben Thiessen for further information about Conference Design’s services and how we are able to partner with you to deliver positive financial and strategic returns for your organisation.
When you are considering hosting a conference we can provide an initial assessment with a review of potential destinations, venues, accommodation, inbound travel and off-site requirements. We develop financial models based on worst-case, likely and best-case scenarios and identify any potential financial and contractual risks.
Our conference management services cover every aspect of your conference: attending committee meetings, budgeting, financial management and reporting, venue management, program development, coordinating invited speakers, audio visual management, social functions, satchels, name badges and onsite coordination.
Conference Design’s team can assist your delegates with every facet of their attendance: queries via email, phone or social media, processing registrations online or hard copy, issuing confirmations and tax invoices, booking accommodation or providing information on the destination. Our personal service helps maximise attendance.
For each client we develop a strategy to maximise the attendance at your conference. In developing a strategy we evaluate likely competition for your target audience and the pricing structure of your conference. We then consider the cost/benefit of email and mail campaigns, web and print advertising, social media and promotional opportunities.
We develop and manage all aspects of the sponsorship strategy for your conference: establishing sponsorship targets, creating packages that will engage the market, developing a sponsorship prospectus, sourcing potential sponsors, negotiating partnerships and working with confirmed sponsors.
Conference Design specialises in abstract management from the distribution of Call for Presentations, submission of abstracts and papers, review, acceptance, program development and online or print publication. We do use a third-party web site – our system handles the process and our team manages and supports each step.
Conference Design can design, develop and host your conference web site. Your web presence needs to engage, be dynamic, be informative and be continually up-to-date. Whilst a poorly executed web site will deter potential delegates, a well planned web strategy will maximise attendees, reduce your expenses and be self-funding.
Your conference is a key opportunity to engage with members before, during and after the event. It will create significant content and other intellectual property. Conference Design can capture and host the content, creating ongoing value for your organisation and extending the reach of the conference.
Conference Design can provide the staff and resources to manage your day-to-day administration. Staff can be engaged for specified hours each week to your requirements. We can host your web site and email using your own domain, provide secure cloud-based record storage, your own telephone line and a membership database.