Taking your Conference content online

Conference Design’s event management software features a platform which allows us to deliver structured online events with ease – and at no additional charge to our clients.

Whether you are presenting an entirely online (‘virtual’) conference or a combination (‘hybrid’) event where there are both face-to-face and online components, our system will open up a range of opportunities to carry it to the next level.

Most importantly, we’ll give you back your time, to focus on your ever-expanding to-do list, while we take care of the rest.

Why go online?

As you may have already discovered, this is an exciting time for organisations as new technology makes it easier for people to meet, communicate, learn, and connect; even when they’re unable to come together physically.

Online or ‘virtual’ events make attending easy – attracting participants from around the world.  There is real potential to attract a whole new audience to your conference; expanding the reach and impact of the event.  This is a fresh opportunity to provide education remotely, grow membership, and engage commercial supporters in a new and innovative space.

Online events may be familiar to you but if they are not, once engaged, your Conference Design team can take you through a sample conference so you can see first-hand the experience we will be delivering to your participants.

Your Conference structure

Making an early decision about the objectives and structure of your conference will enable us to plan desirable outcomes and develop an accurate budget.

Online events may reflect many aspects of traditional face-to-face conferences, but formats can be much more flexible. For example, some sessions can be live, and some can be pre-recorded. Live sessions can be broadcast over a number of days or weeks, and pre-recorded content can be available to view online at participants leisure over a prescribed period of time (on-demand).

Similarly to physical conferences, online events can include different levels of sophistication.  The decisions you make about which features will be best for your conference will be influenced by your budget, the program scale and the geographical location of your members and delegates.

How Conference Design will help

Our event management software ‘EventsAIR’ features the ‘OnAIR’ platform which provides us with the ability to deliver structured online events.
The features available through OnAIR are broad and are not an additional cost:

  • Customised registration forms;
  • Online keynote and concurrent sessions;
  • Sponsor and exhibitor engagement opportunities;
  • Live Q&A;
  • Sponsor and delegate meeting hubs and speed networking forums;
  • Live and static poster sessions;
  • Pre-event marketing distribution capability;
  • Speaker and delegate support;
  • Automatic session sign-in for tracking participation;
  • Comprehensive attendance and financial reporting;
  • Smartphone app integration;
  • and many more.
OnAir portal example
Example OnAIR Screen. CLICK TO ENLARGE

OnAIR works in conjunction with GoToWebinar, YouTube, Twilio, Vimeo and Zoom, to deliver a seamless online event.

Most of the features of a face-to-face conference can be offered online and the services that we deliver are transferable to an online event. 

Our online event capabilities can include but are not limited to marketing, managing the call for abstracts and program development, registration, presenter liaison, and sponsor management.

We are offering the platform and its development, tailored to your conference, at no additional charge.  The only additional costs the committee will need to consider are related to data, connectivity and the necessary video production and technical support, which will be influenced by the sophistication of your program.  We will help you understand and assess these costs and potential revenue streams for all of the available options.